Our Difference

Tasks We Do

Reviews

Pricing

About

Security

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Unlock 50 Hours Per Month
For Every Member Of Your Team

Unlock 50 Hours Per Month For Every Member Of Your Team

Unlock 50 Hours Per Month For Every Member Of Your Team

Deploy Our US & Canadian Executive Assistants To Boost Productivity, Reduce Turnover And Grow Your Company

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Loved By

200+ Founders, Executives & Companies

Is Your Team Losing 50 Hours
Each Month To Busy Work?

What Makes Our Executive Assistants Different?

Our executive assistants have worked for:

Is Your Team Losing
50 Hours Each Month to Busy Work?

Executives are exhausted and can never take a holiday.

Your talented staff waste hours on 'busy' work with little impact.

Your team is stuck digging through unimportant tasks.

Feeling overwhelmed has become normal, leading to burnout & low morale.

Two Dedicated Assistants 

For Every Client

Two Dedicated Assistants For Every Client

Two Dedicated Assistants For Every Client

The most frustrating part of working with virtual staff is turnover. When assistants need time away or suddenly quit, you're back to doing it all yourself.



We solve this problem with a simple solution:

Two assistants both take over all tasks
When one is away, the other keeps working
No need to re-hire and re-train replacements

We Don't Hire 'Cheap' Overseas Labor

Unlike other agencies, we don't hire $5-$10/hour staff from Asia, South America or Eastern Europe.

Our premium-level executive assistants are from America and Canada. They have the background and experience to help your team with mission-critical tasks.

Our staff are from the USA & Canada
We pay US rates, bonuses and pay rises
Hire & train for the skills to handle complex tasks

Our Hand Over Process Builds Trust And Eliminates Micro-Managing

We want you to feel confident delegating tasks without monitoring every action, fixing mistakes or repeating training steps.

Over many years we have refined our 'hand over' process, our proven delegation formula:

Study existing processes and habits
Carefully take over and optimize each task
Build trust by showing results

We Find, Filter, Hire And Train So You Don’t Have To

It costs $4,000 to $20,000 to complete one hiring cycle, and one in four people quit within six months. We save you the time and money of doing it yourself.

Over a decade of operations, we refined a 10-step hiring, testing and training process:

Our recruitment engine works non-stop to source top 1% premium executive assistants
Interviews, background & reference checks
Skill-test, assess & train all new hires 

We Bring AI To Your Company

Our executive assistants use AI on a daily basis and can bring AI solutions to your
company to improve efficiency and reduce costs in the following areas:

Reports

Research

Content

Data

Compliance

Admin

Email

Scheduling

Events

Taxes

Payroll

Travel

Humans + AI = Peak Performance

AI is constantly evolving. Our executive assistants assess what your team needs today and applies appropriate solutions.

1

Onboarding

We learn what your team does, key objectives and existing processes.

2

Systems

Our EAs complete a hand over process for each team member, taking over routine tasks, projects, and sets up communication systems to keep information flowing.

3

Optimization

We begin an optimization phase, installing AI tools to increase productivity, suggest new solutions to automate tasks and maintain a knowledge base to document everything we do.

Tasks We Do

What We Do For Current Clients

(Yes we have done everything in the list below!)

Daily Tasks
Protect Your Time

Route questions, information requests, meetings away from senior executives (CEO, COO, CTO, etc) to other team members.

Research

Use AI to conduct research, compile reports, source and format data, create slide presentations.

Schedule Calendars

Handle confirmations, re-scheduling, take meeting notes and turn them into tasks, use tools like Calendly, Reclaim.ai to automate scheduling.

Email Management

Write and send replies, bring critical emails to attention, turn emails into tasks, inbox zero every day.

Email Backlog

Sort through email backlogs of as much as 100,000 emails, labeling, archiving, resending responses (if needed), and highlighting important messages.

Phishing/Spam

Stay vigilant for phishing scams, spam, identify theft, report incidents.

Project Management

Track projects and to-dos in tools like Basecamp, Asana, Monday, ClickUp, Trello.

Task Management

Update CRMs, task-management software.

Payments & Subscriptions

Set up recurring payments and invoices, track failed payments, followup with overdue invoices.

Documentation/SOP

Create SOPs for multi-step processes in tools like ClickUp, Notion, monitor team members and contractors to ensure accurate SOP implementation.

Knowledge Base

Collect every asset, SOP, template needed to perform all tasks in one digital repository.

Curate/Summarize Content

With help from AI provide summaries of social media, news, podcasts, industry journals, mainstream media, newsletters.

Bookkeeping

Chase up receipts and payments from clients and vendors.

Payroll

Manage employees using ADP, JustWorks, Paychex, generate 1099’s using CCH and CFS.

Expense Reporting

Create expense reports for business entities using tools like Expensify.

Employee Healthcare

Maintain and update employee healthcare plans and facilitate communication with healthcare vendors.

Credit Cards

Pay balances, monitor costs, generate reports for accounting purposes.

Pay Bills

Make payments, avoid late fees, use tools like Checkbook.io, Paypal, to pay vendors, contractors, suppliers.

Financial Reports

Draft monthly management reports for C-suite using Google Sheets to deliver monthly sales data, sign-up info, financial reporting.

Filter Pitches

Review pitches or proposals, filter only the best to the top based on set criteria.

Daily Tasks
Protect Your Time

Route questions, information requests, meetings away from senior executives (CEO, COO, CTO, etc) to other team members.

Research

Use AI to conduct research, compile reports, source and format data, create slide presentations.

Schedule Calendars

Handle confirmations, re-scheduling, take meeting notes and turn them into tasks, use tools like Calendly, Reclaim.ai to automate scheduling.

Email Management

Write and send replies, bring critical emails to attention, turn emails into tasks, inbox zero every day.

Email Backlog

Sort through email backlogs of as much as 100,000 emails, labeling, archiving, resending responses (if needed), and highlighting important messages.

Phishing/Spam

Stay vigilant for phishing scams, spam, identify theft, report incidents.

Project Management

Track projects and to-dos in tools like Basecamp, Asana, Monday, ClickUp, Trello.

Task Management

Update CRMs, task-management software.

Payments & Subscriptions

Set up recurring payments and invoices, track failed payments, followup with overdue invoices.

Documentation/SOP

Create SOPs for multi-step processes in tools like ClickUp, Notion, monitor team members and contractors to ensure accurate SOP implementation.

Knowledge Base

Collect every asset, SOP, template needed to perform all tasks in one digital repository.

Curate/Summarize Content

With help from AI provide summaries of social media, news, podcasts, industry journals, mainstream media, newsletters.

Bookkeeping

Chase up receipts and payments from clients and vendors.

Payroll

Manage employees using ADP, JustWorks, Paychex, generate 1099’s using CCH and CFS.

Expense Reporting

Create expense reports for business entities using tools like Expensify.

Employee Healthcare

Maintain and update employee healthcare plans and facilitate communication with healthcare vendors.

Credit Cards

Pay balances, monitor costs, generate reports for accounting purposes.

Pay Bills

Make payments, avoid late fees, use tools like Checkbook.io, Paypal, to pay vendors, contractors, suppliers.

Financial Reports

Draft monthly management reports for C-suite using Google Sheets to deliver monthly sales data, sign-up info, financial reporting.

Filter Pitches

Review pitches or proposals, filter only the best to the top based on set criteria.

Daily Tasks
Marketing & Sales
Processes
Communication
Travel & Family
Protect Your Time

Route questions, information requests, meetings away from senior executives (CEO, COO, CTO, etc) to other team members.

Research

Use AI to conduct research, compile reports, source and format data, create slide presentations.

Schedule Calendars

Handle confirmations, re-scheduling, take meeting notes and turn them into tasks, use tools like Calendly, Reclaim.ai to automate scheduling.

Email Management

Write and send replies, bring critical emails to attention, turn emails into tasks, inbox zero every day.

Email Backlog

Sort through email backlogs of as much as 100,000 emails, labeling, archiving, resending responses (if needed), and highlighting important messages.

Phishing/Spam

Stay vigilant for phishing scams, spam, identify theft, report incidents.

Project Management

Track projects and to-dos in tools like Basecamp, Asana, Monday, ClickUp, Trello.

Task Management

Update CRMs, task-management software.

Payments & Subscriptions

Set up recurring payments and invoices, track failed payments, followup with overdue invoices.

Documentation/SOPs

Create SOPs for multi-step processes in tools like ClickUp, Notion, monitor team members and contractors to ensure accurate SOP implementation.

Knowledge Base

Collect every asset, SOP, template needed to perform all tasks in one digital repository.

Curate/Summarize Content

With help from AI provide summaries of social media, news, podcasts, industry journals, mainstream media, newsletters.

Bookkeeping

Chase up receipts and payments from clients and vendors.

Payroll

Manage employees using ADP, JustWorks, Paychex, generate 1099’s using CCH and CFS.

Expense Reporting

Create expense reports for business entities using tools like Expensify.

Employee Healthcare

Maintain and update employee healthcare plans and facilitate communication with healthcare vendors.

Credit Cards

Pay balances, monitor costs, generate reports for accounting purposes.

Pay Bills

Make payments, avoid late fees, use tools like Checkbook.io, Paypal, to pay vendors, contractors, suppliers.

Financial Reports

Draft monthly management reports for C-suite using Google Sheets to deliver monthly sales data, sign-up info, financial reporting.

Filter Pitches

Review pitches or proposals, filter only the best to the top based on set criteria.

Daily Tasks
Marketing & Sales
Processes
Communication
Travel & Family
Protect Your Time

Route questions, information requests, meetings away from senior executives (CEO, COO, CTO, etc) to other team members.

Research

Use AI to conduct research, compile reports, source and format data, create slide presentations.

Schedule Calendars

Handle confirmations, re-scheduling, take meeting notes and turn them into tasks, use tools like Calendly, Reclaim.ai to automate scheduling.

Email Management

Write and send replies, bring critical emails to attention, turn emails into tasks, inbox zero every day.

Email Backlog

Sort through email backlogs of as much as 100,000 emails, labeling, archiving, resending responses (if needed), and highlighting important messages.

Phishing/Spam

Stay vigilant for phishing scams, spam, identify theft, report incidents.

Project Management

Track projects and to-dos in tools like Basecamp, Asana, Monday, ClickUp, Trello.

Task Management

Update CRMs, task-management software.

Payments & Subscriptions

Set up recurring payments and invoices, track failed payments, followup with overdue invoices.

Documentation/SOPs

Create SOPs for multi-step processes in tools like ClickUp, Notion, monitor team members and contractors to ensure accurate SOP implementation.

Knowledge Base

Collect every asset, SOP, template needed to perform all tasks in one digital repository.

Curate/Summarize Content

With help from AI provide summaries of social media, news, podcasts, industry journals, mainstream media, newsletters.

Bookkeeping

Chase up receipts and payments from clients and vendors.

Payroll

Manage employees using ADP, JustWorks, Paychex, generate 1099’s using CCH and CFS.

Expense Reporting

Create expense reports for business entities using tools like Expensify.

Employee Healthcare

Maintain and update employee healthcare plans and facilitate communication with healthcare vendors.

Credit Cards

Pay balances, monitor costs, generate reports for accounting purposes.

Pay Bills

Make payments, avoid late fees, use tools like Checkbook.io, Paypal, to pay vendors, contractors, suppliers.

Financial Reports

Draft monthly management reports for C-suite using Google Sheets to deliver monthly sales data, sign-up info, financial reporting.

Filter Pitches

Review pitches or proposals, filter only the best to the top based on set criteria.

Daily Tasks
Marketing & Sales
Processes
Communication
Travel & Family
Protect Your Time

Handle questions, route information, coordinate meeting requests, to protect executives time.

Research

Conduct research, compile reports, source and format data, create slide presentations, using AI tools to speed up output.

Project Management

Track projects and to-dos in tools like Basecamp, Asana, Monday, ClickUp, Trello, etc.

Financial Reports

Draft monthly management reports for C-suite using Google Sheets to deliver monthly sales data, sign-up info, financial reporting.

Expense Reporting

Create expense reports for business entities using tools like Expensify.

Task Management

Update task-management software, CRM tools, to-do lists.

Email Management

Write and send replies, bring critical emails to attention, turn emails into tasks, inbox zero every day.

Email Backlog

Sort through email backlogs of as much as 100,000 emails, labeling, archiving, resending responses (if needed), and highlighting important messages.

Schedule Calendars

Handle confirmations, re-scheduling, take meeting notes and turn them into tasks, use tools like Calendly, Reclaim.ai to automate scheduling.

Phishing/Spam

Stay vigilant for phishing scams, spam, identify theft, report incidents.

Documentation/SOPs

Create SOPs for multi-step processes in tools like ClickUp, Notion, monitor team members and contractors to ensure accurate SOP implementation.

Payments & Subscriptions

Set up recurring payments and invoices, track failed payments, followup with overdue invoices.

Knowledge Base

Collect every asset, SOP, template needed to perform all tasks in one digital repository.

Curate Content

With help from AI provide summaries of social media, news, podcasts, industry journals, mainstream media, newsletters.

Bookkeeping

Chase up receipts and payments from clients and vendors.

Payroll

Manage employees using ADP, JustWorks, Paychex, generate 1099’s using CCH and CFS.

Employee Healthcare

Maintain and update employee healthcare plans and facilitate communication with healthcare vendors.

Credit Cards

Pay balances, monitor costs, generate reports for accounting purposes.

Pay Bills

Make payments, avoid late fees, use tools like Checkbook.io, Paypal, to pay vendors, contractors, suppliers.

Filter Pitches

Review pitches or proposals, filter only the best to the top based on set criteria.

Software

Software We Manage

Project Management
Email Applications
Email Marketing
CRM
Social Media
Online Course Delivery
Accounting
Website Platforms
Photo/Video Editing
Ai Tools
Other

Software

Software We Manage

Email Applications
Email Applications

Testimonials

What Our Clients Have To Say

Proven Systems For Scale

We Bring Our Time-Saving Systems To Your Company

We Bring Our Time-Saving Systems To Your Company

Ready to deploy processes to manage email, meetings, tasks, SOPs, social media, customer support & more!

Most staffing solutions require you teach your assistants how to do everything. You spend more time training and fixing errors. We're different. We have proven solutions our team come ready to deploy, including:

Ready to deploy processes to manage email, meetings, tasks, SOPs, social media, customer support & more!

Most staffing solutions require you teach your assistants how to do everything. You spend more time training and fixing errors. We're different. We have proven solutions our team come ready to deploy, including:

  • Inbox Zero System

    Our company was founded to solve the problem of email. We do more than label emails for you to answer, we reply to messages for you and complete tasks.

    Get you out of the inbox
    Never miss key emails
    Inbox Zero every day

  • Meeting Management 

    Your time is your most important asset. Let us organize your calendar, coordinate meetings and follow-up on action items for you.

    Protect your time
    Focus on high-impact priorities
    Reject unnecessary meetings

  • Task Management 

    Our executive assistants can function as your task coordinators, working with your team to solve problems and keep projects moving.

    Keep deadlines
    Coordinate with vendors & clients  
    Use tools to track tasks & timelines

  • SOPs + Knowledge Base

    In our company we rely on standard operating procedures (SOPs), so we create SOPs for you too, including guides on how to complete complex tasks.

    We also maintain a knowledge base, including templates, rules, documents and assets needed to run your company.

    Build and update SOPs/Documentation
    Maintain your Knowledge Base
    Create guides for staff training

  • Support System + Social Inboxes

    Customer support is a critical function our team can take over for you via email, help desk, live chat or in social media such as LinkedIn, Instagram, Facebook, Reddit, Twitter/X and Discord.

    Delete spam, reply to legitimate DMs
    Prompt customer service replies
    Set up AI chat tools to automate communication

  • Payments Management

    Many of our clients have our executive assistants step into payments management.

    This can include setting up client profiles in payments software, generating invoices, receipts, bulk payments, funds transfers, Paypal payments, refunds and cancellations, upgrades and downgrades.

    Manage payments software
    Chase up unpaid bills
    Take over daily transaction processes

  • Inbox Zero System

    Our company was founded to solve the problem of email. We do more than label emails for you to answer, we reply to messages for you and complete tasks.

    Get you out of the inbox
    Never miss key emails
    Inbox Zero every day

  • Meeting Management 

    Your time is your most important asset. Let us organize your calendar, coordinate meetings and follow-up on action items for you.

    Protect your time
    Focus on high-impact priorities
    Reject unnecessary meetings

  • Task Management 

    Our executive assistants can function as your task coordinators, working with your team to solve problems and keep projects moving.

    Keep deadlines
    Coordinate with vendors & clients  
    Use tools to track tasks & timelines

  • SOPs + Knowledge Base

    In our company we rely on standard operating procedures (SOPs), so we create SOPs for you too, including guides on how to complete complex tasks.

    We also maintain a knowledge base, including templates, rules, documents and assets needed to run your company.

    Build and update SOPs/Documentation
    Maintain your Knowledge Base
    Create guides for staff training

  • Support System + Social Inboxes

    Customer support is a critical function our team can take over for you via email, help desk, live chat or in social media such as LinkedIn, Instagram, Facebook, Reddit, Twitter/X and Discord.

    Delete spam, reply to legitimate DMs
    Prompt customer service replies
    Set up AI chat tools to automate communication

  • Payments Management

    Many of our clients have our executive assistants step into payments management.

    This can include setting up client profiles in payments software, generating invoices, receipts, bulk payments, funds transfers, Paypal payments, refunds and cancellations, upgrades and downgrades.

    Manage payments software
    Chase up unpaid bills
    Take over daily transaction processes

  • Inbox Zero System

    Our company was founded to solve the problem of email. We do more than label emails for you to answer, we reply to messages for you and complete tasks.

    Get you out of the inbox
    Never miss key emails
    Inbox Zero every day

  • Meeting Management 

    Your time is your most important asset. Let us organize your calendar, coordinate meetings and follow-up on action items for you.

    Protect your time
    Focus on high-impact priorities
    Reject unnecessary meetings

  • Task Management 

    Our executive assistants can function as your task coordinators, working with your team to solve problems and keep projects moving.

    Keep deadlines
    Coordinate with vendors & clients  
    Use tools to track tasks & timelines

  • SOPs + Knowledge Base

    We rely on standard operating procedures (SOPs), so we create SOPs for you, including guides on how to complete complex tasks.

    We maintain a knowledge base, including templates, rules, documents and assets needed to run your company.

    SOPs and Documentation
    Knowledge Base
    Staff training guides

  • Support System + Social Inboxes

    Customer support is a critical function our team can take over for you via email, help desk, live chat or in social media such as LinkedIn, Instagram, Facebook, Reddit, Twitter/X and Discord.

    Delete spam, reply to legitimate DMs
    Prompt customer service replies
    AI chat to automate communication

  • Payments Management

    Many of our clients have our executive assistants step into payments management.

    This can include setting up client profiles in payments software, generating invoices, receipts, bulk payments, funds transfers, Paypal payments, refunds and cancellations, upgrades and downgrades.

    Manage payments software
    Chase up unpaid bills
    Daily transaction processes

  • Inbox Zero System

    Our company was founded to solve the problem of email. We do more than label emails for you to answer, we reply to messages for you and complete tasks.

    Get you out of the inbox
    Never miss key emails
    Inbox Zero every day

  • Meeting Management 

    Your time is your most important asset. Let us organize your calendar, coordinate meetings and follow-up on action items for you.

    Protect your time
    Focus on high-impact priorities
    Reject unnecessary meetings

  • Task Management 

    Our executive assistants can function as your task coordinators, working with your team to solve problems and keep projects moving.

    Keep deadlines
    Coordinate with vendors & clients  
    Use tools to track tasks & timelines

  • SOPs + Knowledge Base

    We rely on standard operating procedures (SOPs), so we create SOPs for you, including guides on how to complete complex tasks.

    We maintain a knowledge base, including templates, rules, documents and assets needed to run your company.

    SOPs and Documentation
    Knowledge Base
    Staff training guides

  • Support System + Social Inboxes

    Customer support is a critical function our team can take over for you via email, help desk, live chat or in social media such as LinkedIn, Instagram, Facebook, Reddit, Twitter/X and Discord.

    Delete spam, reply to legitimate DMs
    Prompt customer service replies
    AI chat to automate communication

  • Payments Management

    Many of our clients have our executive assistants step into payments management.

    This can include setting up client profiles in payments software, generating invoices, receipts, bulk payments, funds transfers, Paypal payments, refunds and cancellations, upgrades and downgrades.

    Manage payments software
    Chase up unpaid bills
    Daily transaction processes

Pricing

Get Started

Unlock 50hrs per month, per team member, supported by two of our dedicated assistants for just $2,500 per month.

North American Team

English is our first language and we work in your timezone

Two Assistants

Redundancy built in, no breaks in service for holidays/sick leave, easy to onboard new assistants

Dedicated Support

Text and voice support direct to your dedicated client success account manager

Fractional Pricing

Per-month billing, no long-term contracts, cancel any time

Low Overhead

We handle hiring, screening, training, staff support - you get the talent!

Proven Systems

We bring our processes for email, scheduling, task management, support, socials & more!

100% Life Support

Delegate your work and family life tasks

AI-First Focus

We research and deploy best-fit AI solutions

Book A Call

Our Competitors

Unreliable overseas assistants in wrong time zones

High turnover ‘revolving door’ requires constant re-hiring and re-training

English is not their first language

Need to be hand-held, fix mistakes, monitored all the time

You still have to do hiring steps including interviews, skill-testing, onboarding, etc

Low price can be appealing but you ‘get what you pay for’

Stuck on your own when they need time off

Friendly but won’t tell you when they can’t do something

Disappear suddenly with no explanation

Can’t be given complex tasks like replying to emails

Lacking in culture fit for North American companies

Calculate Your ROI

Calculate the true value of your investment in our assistants as your executive team reclaim hours for high-impact work.

*Here's an example calculation with 1 of your team:

Your staff member is $150 per hour x 50 hours, total $7,500 per month of time value returned, minus $2,500 (our monthly fee)
= $5,000 month ROI

Consider What Your Team Could Do

Consider What Your Team Could Do With

Consider What Your Team Could Do With

With

Extra Hours

Per Month

Hire new staff

Build executive team

Recruit board members

Land new clients

Create campaigns

Launch new products

Secure partnerships

Complete acquisitions

Prepare for IPO

Plus benefits like reduced stress, boost in morale
, happier moods, less burn out
, more job satisfaction
and thus less turnover.

No Long Term Contracts

No long term contract, no hidden fees
No setup fee, no overhead costs
Month-to-month billing, cancel any time
Increase or decrease hours as needed

All we ask is you commit to a three month starting period so there is time for your team to hand over all their tasks to our executive assistants.

Book Your Call

“It’s less stressful and there’s also the peace of mind now"

Katie Dilon

Editor-in-Chief LaJollaMom.com

About Us

Our company was founded in 2017 when entrepreneur Yaro Starak partnered with operations expert Claire Giovino to bring their email management system to other companies.

Since then, our company has grown to a team of over 100 executive assistants and supports hundreds of teams working in diverse industries.

0+

Years Of Experience

60+

Team Members

173+

Clients Served

Our Mission

Our primary objective is to give each client back at least 50 productive hours per month.
50 hours per month is 600 hours per year. That’s 15 working weeks back per year!
This is a clear, measurable objective, which has a meaningful impact.

Our primary objective is to give each client back at least 50 productive hours per month. 50 hours per month is 600 hours per year. That’s 15 working weeks back per year! This is a clear, measurable objective, which has a meaningful impact.

The Team

Meet Our World Class EAs

Book Your Call

Our executive assistants have worked for:

Our EAs have worked for:

Our Process

How To Onboard With Us

This is the 5-step process you will go through to work with us.

Book Your Call

1

Discovery Call

Explain your needs

Get answers to your questions

Determine your requirements

2

Sign Up As Client

Review Terms Of Service

Sign up for subscription and make first payment

Review welcome materials

3

Onboarding Call

We learn about your workflows

Breakdown software, processes, work habits

Determine criteria for assistant matching

4

Matching Process

Matching team use criteria to find best fit assistants

Sourced from our existing team

Nothing required from you (no interviews)

5

Meet Your Assistants

Introduction call with assistants and your team

Assistants begin ‘hand over’ process

You delegate more over time

Let Us Fill Your
Staffing Gaps

Whether you need a complete executive assistant solution, or support for your existing in-house admin team, we are ready.

We can also act as your gap-filling solution, stepping in to support your company when existing staff are away.

Book Your Call

Let Us Fill Your Staffing Gaps

Whether you need us as a complete executive assistant solution, or to support an existing in-house admin team, we are ready.

We can also be a remote staff gap-filling solution, stepping in to support your company when existing staff are away.

Book Your Call

Satisfaction Guarantee

If you are not getting along well with any of your assistants, we go back to our existing team and match you with a new one.

Because of our minimum two assistants per client, the second assistant can train the replacement, meaning you don’t have to return to doing everything yourself even during team transitions.

Book Your Call

Consider Your Options

Hiring

Skill

AI Focus

Email

English Level

Backup

Timezone

Cost

We handle every step

Advanced Tasks

Continuous AI training

Email Reply Specialists

Native Speakers

Two EAs per client

US & Canada

Flexible, fractional pricing

Internal EA

You do it yourself

Varies by hire

Rarely AI-focused

Require lots of training

Varies by hire

No backup

Your timezone

Full Salary + Benefits

Overseas EA

You interview & train

Basic to moderate

Rarely AI-focused

Folder sorting only

Limited proficiency

No backup

Often different

Lowest upfront cost

Other EA Agencies

Varies, often you train

Quality varies

Rarely AI-focused

Folder sorting only

Varies widely

No backup

Often different

Varies, may have fees

We Care About Your Privacy & Security

Today we support doctors, lawyers, accountants, financial managers, and other people with confidential information, so we have had to build systems to protect client privacy and security (see below).

Some clients choose to work with us because they like that we are an external provider. 

You avoid the risk of an internal executive assistant, who gains close (and often personal) access to information about you, your team and company, and then could turn toxic.

Identify & Mitigate Risks

Your assistants learn what information and contacts are most important. Then they build a system to keep you informed of what is urgent, and create guardrails to protect critical content.

Password Sharing & Access

We work with your IT department to determine the best methods to access your systems. This can include setting up user profiles, delegated email and password sharing tools like 1Password.

Separate Access To Information

When required we 'silo' information. For example, if you deal with private client information (medical, financial, legal), we redirect it to a separate email account and access points that only you see.

Tailored Legal Protection

We have an in-house non-disclosure agreement that your assistants are happy to sign. You are welcome to provide a custom NDA or contract specific to your needs.

Encrypted Network Access

All our assistants make use of a VPN (Virtual Private Network), which encrypts information making it unreadable to anyone who intercepts the traffic.

Protect Your Documents

At your request your assistants can use software that protects client information and documents. Often our legal and medical clients already have this in place, which we are happy to adopt.

FAQ

Frequently Asked Questions

How do I communicate with my executive assistants?

Most of our clients use a text/voice chat tool like Slack, Microsoft Teams, WhatsApp or mobile text messaging to communicate. You may also do phone/online meetings when required and collaborate with project or task management tools. You and your assistants can experiment and adjust based on what works for you. Note: Your assistants work directly with you and your team. You do have a direct line to your client success manager from our company whenever you have questions about working with your assistants, for billing support, to increase or decrease your plan, etc.

How do I communicate with my executive assistants?

Most clients use a text/voice chat tool like Slack, Microsoft Teams, WhatsApp or mobile text messaging to communicate. You may also do phone/online meetings when required and collaborate with project or task management tools. You and your assistants can experiment and adjust based on what works for you. Note: Your assistants work directly with you and your team, there is no project manager from our company. You do have a direct line to a client success manager from our company whenever you have questions about working with your assistants, for billing support, to increase or decrease your plan, etc.

How do I communicate with my executive assistants?

Most of our clients use a text/voice chat tool like Slack, Microsoft Teams, WhatsApp or mobile text messaging to communicate. You may also do phone/online meetings when required and collaborate with project or task management tools. You and your assistants can experiment and adjust based on what works for you. Note: Your assistants work directly with you and your team. You do have a direct line to your client success manager from our company whenever you have questions about working with your assistants, for billing support, to increase or decrease your plan, etc.

What timezones are the executive assistants located in?

Our team is made up of mostly Americans, Canadians, and a few people from other places like South Africa and Europe. Some of our team are also living in other places around the world, although they were born and educated in North America. The majority of our coverage is on North American timezones, but we do also support clients in Australia and the UK.

What timezones are the executive assistants located in?

Our team is made up of mostly Americans, Canadians, and a few people from other places like South Africa and Europe. Some of our team are also living in other places around the world, although they were born and educated in North America. The majority of our coverage is on North American timezones, but we do also support clients in Australia and the UK.

What timezones are the executive assistants located in?

Our team is made up of mostly Americans, Canadians, and a few people from other places like South Africa and Europe. Some of our team are also living in other places around the world, although they were born and educated in North America. The majority of our coverage is on North American timezones, but we do also support clients in Australia and the UK.

Do the assistants integrate with other employees in my company?

Yes! We make it a priority to have the assistants connect with other key people in your team/company, so they can work with them directly to solve problems and pass on information, rather than always go back to the main client/executive with all questions. This means our team can operate independently and solve problems without needing constant input, thus freeing up more time for your team.

Do the assistants integrate with other employees in my company?

Yes! We make it a priority to have the assistants connect with other key people in your team/company, so they can work with them directly to solve problems and pass on information, rather than always go back to the main client/executive with all questions. This means our team can operate independently and solve problems without needing constant input, thus freeing up more time for your team.

Do the assistants integrate with other employees in my company?

Yes! We make it a priority to have the assistants connect with other key people in your team/company, so they can work with them directly to solve problems and pass on information, rather than always go back to the main client/executive with all questions. This means our team can operate independently and solve problems without needing constant input, thus freeing up more time for your team.

What about political bias or other issues that can be considered sensitive?

You can raise whatever criteria you consider important during your onboarding call, which our matching team will take into account when selecting the best assistants from our team for you. For example, we have clients who work for politicians and request assistants who are non-reactive to either side of the political spectrum.

What about political bias or other issues that can be considered sensitive?

You can raise whatever criteria you consider important during your onboarding call, which our matching team will take into account when selecting the best assistants from our team for you. For example, we have clients who work for politicians and request assistants who are non-reactive to either side of the political spectrum.

What about political bias or other issues that can be considered sensitive?

You can raise whatever criteria you consider important during your onboarding call, which our matching team will take into account when selecting the best assistants from our team for you. For example, we have clients who work for politicians and request assistants who are non-reactive to either side of the political spectrum.

How do I avoid the problem with virtual assistants where I am not sure what tasks to give them or they ask so many questions it requires more time than doing it myself?

Our executive assistants are not the same as the typical offshore virtual assistants from the Philippines or India or Latin America that so many agencies use. We are a premium EA service and our assistants have worked for some of the largest companies in the USA. They don’t operate like robots using templates who are unable to solve problems without constant instructions. Our EAs learn context, understand project goals, and work independently to get tasks done. They can also proactively suggest ways for you to get back more time through delegation and to increase productivity using AI and other software tools.

How do I avoid the problem with virtual assistants where I am not sure what tasks to give them or they ask so many questions it requires more time than doing it myself?

Our executive assistants are not the same as the typical offshore virtual assistants from the Philippines or India or Latin America that so many agencies use. We are a premium EA service and our assistants have worked for some of the largest companies in the USA. They don’t operate like robots using templates who are unable to solve problems without constant instructions. Our EAs learn context, understand project goals, and work independently to get tasks done. They can also proactively suggest ways for you to get back more time through delegation and to increase productivity using AI and other software tools.

How do I avoid the problem with virtual assistants where I am not sure what tasks to give them or they ask so many questions it requires more time than doing it myself?

Our executive assistants are not the same as the typical offshore virtual assistants from the Philippines or India or Latin America that so many agencies use. We are a premium EA service and our assistants have worked for some of the largest companies in the USA. They don’t operate like robots using templates who are unable to solve problems without constant instructions. Our EAs learn context, understand project goals, and work independently to get tasks done. They can also proactively suggest ways for you to get back more time through delegation and to increase productivity using AI and other software tools.

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